Event Planner - KES Agricultural Forum

Creston, BC, Canada .
part-time . November 4, 2024

Description

This is a fixed-term contract to oversee the execution of the KES Agri-forum in Creston on March 6th and 7th. This time-limited position will undertake a wide range of tasks to see the event through to completion.

Responsibilities

Manage all aspects of the event from pre-planning, determining resource needs, pre-event marketing, and on-site coordination, to post event follow up

· Plan event with attention to financial and time constraints

· Manage all event operations (employer and speaker contacts, client contact or mailouts, preparing venue, invitations etc.)

Order supplies needed for events and ensure items arrive in a timely fashion
Assist in site and vendor selection and negotiating the best possible rates and terms
Develop effective and collaborative relationships with internal and external stakeholders
Supervise staff at events, assign duties, and provide general direction
Plan and execute pre-event marketing in collaboration with Marketing department or marketing contractors

· Utilize project management best practice to coordinated events

· Schedule speakers if required

· Enlist staff support if required

· Do final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards

· Oversee event happenings and act quickly to resolve problems

Conduct post-event data and strategic analysis and evaluation to inform future events

· Evaluate event’s success and submit reports

· Other duties as required

Skills and Qualifications:

Bachelor's degree, preferably in Hospitality Management, Marketing, Business, or Communications preferred
2-3 years experience planning and executing events of varying sizes
Ability to manage external vendor resources and relationships
Demonstrated project management skills
Proven experience as event coordinator
A proven track record of organizing successful events
Proficient in MS Office
Excellent vendor management skills
Outstanding communication and negotiation ability
Well-organized with multi-tasking skills
Able to handle stress and remain calm
Strong problem-solving ability

Compensation

$26.00 - $28.00 per hour

Know someone who would be a perfect fit? Let them know!